How to Manage Group Access and Permissions
This article explains how to control who can access a specific Group and at what permission level, so you can make sure the right people have the right access.
Access for a Group is managed from the Team button on the Group. Changes made here apply to that Group only.
There are three things you can do:
- Turn member baseline access on or off
- Add a member override for one internal member
- Add a team override for all members of a Team
Before You Start
You need to be a Tenancy Admin to manage Group access. If Team is not visible on a Group, you do not have permission to manage access for that Group.
If you are not yet familiar with how access works in StructureGram, Understanding Access, Teams, and Sharing is a good place to start.
Turning Member Baseline Access On or Off
Member baseline access controls whether internal members can access this Group using their organisation-wide default access level.
- Go to Groups.
- Find the Group you want to manage.
- Click Team.
- Find Member baseline access.
- Toggle Group access on or off.
When Group access is on, internal members can access this Group according to their default access level set in Account Settings → Team → Members.
When the Group is Restricted, member defaults do not apply. Access must come from a Tenancy Admin role, a member override, a team override, or a guest share.
Adding a Member Override
A member override gives one internal member a specific access level on this Group, regardless of their default. Overrides are additive — they can upgrade someone's access, but cannot reduce it below their default or team access level.
- Go to Groups.
- Find the Group you want to manage.
- Click Team.
- Find Member Overrides.
- Select the member you want to override.
- Choose their access level — Group Viewer, Group Editor, or Group Manager.
- Click Add Override.
The member's access updates immediately.
Note: If a member does not appear as an option, they may already have that level of access or stronger through their default role or a team override.
Adding a Team Override
A team override gives every active member of a Team a specific access level on this Group.
- Go to Groups.
- Find the Group you want to manage.
- Click Team.
- Find Team Overrides.
- Select the Team you want to add.
- Choose their access level — Group Viewer, Group Editor, or Group Manager.
- Click Add Override.
All active members of that Team receive the selected access level for this Group immediately.
Tip: If a member still has access to a Restricted Group after you remove a member override, check whether they belong to a Team that still has a team override.